Why asset inventory matters
Fixed assets (furniture, equipment, machinery, vehicles) represent a large share of any organisation's capital. Without an accurate register, waste and loss follow, and financial planning and budgeting become difficult.
We provide a comprehensive service to count, inventory and appraise fixed assets, with tags (Barcode / QR Code / RFID) for easy future tracking and management — with field teams visiting all your sites, and an asset management system of our own.
What the service includes
Field inventory
A specialised team visits all sites to physically count assets and match them to book records where they exist.
Tagging
Printing and fixing high-quality, wear-resistant barcode or QR labels on every asset for easy future counts.
Asset register build-up
An integrated database: description, location, condition, custodian, value, purchase date and useful life.
Reconciliation
Comparison of the physical count with financial records, identification of discrepancies (shortage or surplus) and recommendations.
Asset management system
Custody, transfers, maintenance and depreciation tracking, with a mobile app for barcode-based periodic inventory.
Periodic inventory as a service
Annual or semi-annual counts under a service contract, with a discrepancy report ready for the external auditor.
Execution stages
- Assessment visit: estimate of asset count, sites and suitable tag type, with duration and quotation.
- Tagging guide: approval of the code structure (site – category – sequence) and label templates with you.
- Inventory and tagging: counting, photographing and tagging assets site by site, with daily progress reports.
- Reconciliation and handover: discrepancy report, final asset register, and training of your team on the system or file.
Service benefits
- Accurate knowledge of the size and value of the organisation's property.
- Clear accountability for every asset (personal custody).
- Easier annual inventory with less time and effort.
- Support for purchase, replacement or write-off decisions.
- Alignment with audit and financial control requirements.
Automated matching between inventory results and the accounting register reveals missing, duplicated or unregistered assets and ranks them by priority before the accountant's review.
After inventory: facility management
A tagged, accurate asset register is the natural foundation for the facility management platform: maintenance requests are linked to the asset, and preventive maintenance schedules are built on its age and condition. Learn about our facility management solutions.
FAQ
What type of tags do you use?
Thermal-printed barcode or QR labels resistant to wear and heat, or RFID tags for high-value or frequently moved assets; the type is chosen according to the asset's environment and future inventory method.
Does the service include reconciliation with the financial system?
Yes. We compare the physical count with the accounting asset register and deliver a discrepancy report (shortages, surpluses, unregistered assets) with settlement recommendations.
Can we have the inventory without a system?
Yes; the asset register can be delivered as an Excel file ready for import into your current system, or we supply the asset management system with the mobile inventory app for periodic counts.