Turn paper documents into secure, efficient digital assets
Are paper files consuming office space? Do you spend hours searching for lost documents? We provide professional scanning and advanced digital archiving that transforms your paper archive into a secure, efficient digital management system — saving time and cost and boosting your organisation's productivity.
Challenges and solutions
Relying on paper files is a real financial and operational burden: storage space, time lost searching, and irreplaceable loss risks — in addition to the regulatory obligation to keep records electronically under the National Center for Archives and Records regulations and e-invoicing requirements.
Key problems
- Wasted time: finding a single document can take hours.
- High storage cost: cabinets, files and extra space.
- Permanent loss risk from fire, damage or misplacement.
- Compliance difficulty: no tracking or access log.
- Inflexibility: remote work and cross-department collaboration are hard.
The integrated solution
- Full conversion of your archive into secure digital formats (PDF/A).
- Smart indexing that makes any document searchable in seconds.
- Arabic OCR that turns images into searchable, editable text.
- Encrypted storage on-premise or on a local cloud, with backups.
- A full audit trail of every access.
Security & compliance
Full tracking of every action, compliance with the National Center's requirements, and data risk management.
Access & flexibility
Instant access to files from anywhere, enabling remote work and collaboration between departments.
Environmental responsibility
Less paper and storage space, contributing to sustainability targets.
Business continuity
Backups and fast recovery protect the organisation from losing records in emergencies.
The conversion process — integrated steps
- Assessment and planning: inventory of document volume, types and condition, and definition of the indexing plan, metadata and work locations.
- Preparation and sorting: removing staples, repairing damage, and arranging documents in tagged, traceable batches.
- Professional scanning: production scanners at the right resolution for each type (files, maps and drawings, books and volumes) with automatic quality control.
- OCR and text recognition: conversion of images into searchable Arabic and English text, with sample-based review.
- Indexing and classification: metadata entry and linking of each document to the classification plan and permissions.
- Secure storage and handover: upload to the archiving system and delivery of reconciliation reports (paper pages vs. digital).
- Training and support: system training for your team and operational support after handover.
Automatic extraction of key fields (number, date, entity, subject) from scanned documents with suggested classification, and human review only for uncertain cases.
Sectors we serve
- Government entities
- Universities & education
- Healthcare
- Companies & institutions
- Security sectors
Related system
DOCCB Archive
Scanned documents are uploaded directly into our own archiving system: full-text search, sections and permissions, expiry tracking, and controlled external sharing links.
Product detailsFAQ
Is scanning done at our premises or yours?
Both options are available. For sensitive records we scan inside your premises with mobile teams and equipment; large non-sensitive volumes can be transported under documented custody to our centre in Riyadh.
Does OCR support Arabic?
Yes. We use Arabic/English OCR engines, with sample-based review to ensure full-text search quality, and manual metadata indexing where needed.
What happens to the paper documents after scanning?
They are returned to you sorted and tagged, kept in the records centre, or securely and verifiably destroyed if their retention period has expired per regulations — the decision is yours.